Managing Your Tenderbox – BiP Solutions

This article explains how to manage a Tenderbox in Delta eSourcing – editing its details, controlling when it is visible to suppliers, linking it to a notice or questionnaire, and sharing it with bidders. A Tenderbox is the secure area where suppliers submit their responses to your tender.

Editing Your Tenderbox Details

You can edit a Tenderbox’s title, description and deadline while it is in Preliminary (draft) status.
Open the tender exercise, select the Tenderbox, and choose Edit to update its details.
Some details cannot be changed once the Tenderbox is live and suppliers have been invited – set these carefully before publishing.
To use a Tenderbox for a different purpose, create a new Tenderbox within the tender exercise rather than repurposing a live one.

Tenderbox Status and Supplier Visibility

A Tenderbox in Preliminary status is a draft and is not yet visible to bidders.
Suppliers can only access the Tenderbox once it is open and they have been invited.
Check the status shown against your Tenderbox before the deadline to confirm it is live. See the Understanding Tender Statuses article.

Linking a Tenderbox to a Notice or SQ

A Tenderbox can be linked to a published notice (for example a UK4 Tender notice) and to a Selection Questionnaire (SQ) as part of a tender exercise.
If a notice reports that it is “not linked”, open the tender exercise and confirm the Tenderbox and notice are linked before publishing.
Within a single tender exercise you can set up more than one Tenderbox – for example an additional stage or an interim tender.

Inviting Suppliers and Sharing the Tenderbox

Invite suppliers from the tender exercise; invited suppliers are notified by email once the Tenderbox is open.
To share a direct link, access the Add Suppliers section and use the advertise button to pull the respond link. See the How to Invite Suppliers to a Tender article.
Suppliers who have not been invited will not receive notifications or be able to respond.

Troubleshooting

If you cannot edit a field, check the Tenderbox status – live Tenderboxes limit what can be changed.
If a linked notice will not publish, confirm the Tenderbox and notice are correctly linked.
If suppliers report they cannot see the Tenderbox, confirm it is open and that they have been invited.

Need Help?

If you experience any issues, please contact our helpdesk.