How to Extend a Response Deadline

This article explains how to extend the closing date for a tender exercise. You may need to extend a deadline if clarification questions require additional time, if the tender documents have been amended, or if suppliers have requested more time to respond.

Before You Begin

Make sure you have:

• An active, published tender exercise

Step 1 – Navigate to the Tender

1. From the main menu, go to Tender Exercises.
2. Open the tender exercise you wish to extend.

Step 2 – Update the Closing Date

1. Go to the SQ or Tenderbox you wish to extend.
2. Click Edit Details to modify the closing date and time, or click on the opening or closing date. 
3. Enter the new closing date using the date picker.
4. Set the new closing time using the hour and minute fields.
5. Click Save to apply the change.

Step 3 – Notify Suppliers

1. After extending the deadline, notify all invited suppliers using the Message Centre.
2. Clearly state the new closing date and time in your message.
3. If a notice is linked to the tender, you may also need to update the notice with the revised deadline.

Things to Note

• The new closing date must be later than the current closing date.
• Some tender types may have minimum timeframe requirements (e.g. 25 days for e-submissions, 30 days for non-electronic submissions on open frameworks).
• Always communicate deadline changes to suppliers promptly.
• The deadline change will be recorded in the activity log.

Need Help?

If you experience any issues, please contact our helpdesk.