Understanding Tender Statuses

This article explains the different statuses that a tender exercise and supplier list can have in Delta eSourcing. Understanding these statuses helps you track where a procurement is in its lifecycle.

Tender Exercise Statuses

A tender exercise moves through the following statuses:

• Preliminary – The tender is being set up. It has not been published and is not visible to suppliers. You can edit all details at this stage.
• Active – The tender is live. Suppliers can view the opportunity and submit responses. Some details may be restricted from editing.
• Completed – The tender has been evaluated and awarded. No further responses can be submitted.
• Archived – The tender has been archived. It no longer appears in the active list but all records are retained for audit purposes.

Supplier List Statuses

Within a tender exercise, supplier lists (PQQs, Tender Boxes, Quick Quotes) have their own statuses:

• Preliminary – The list is being configured and has not been opened to suppliers.
• Validated – The list has been validated and is ready to open.
• Open – The list is open and accepting supplier responses.
• Closed – The closing date has passed and no more responses can be submitted.
• Awarded – The contract has been awarded to one or more suppliers.
• Closed (No Award) – The tender was closed without making an award.
• Archived – The list has been archived.

Response Statuses (Supplier View)

Suppliers will see the following statuses on their responses:

• Open – The tender is still accepting responses and you can submit or amend your bid.
• Submitted – Your response has been submitted successfully.
• Shortlisted – You have been shortlisted for the next stage.
• Awarded – You have been awarded the contract.
• Withdrawn – You have withdrawn your response.
• Closed – The closing date has passed.

Need Help?

If you experience any issues, please contact our helpdesk.