How to Archive a Tender

This article explains how to archive a tender exercise in Delta eSourcing. Archiving removes a completed or cancelled tender from your active list, keeping your workspace tidy while retaining the records for audit purposes.

Before You Begin

Make sure you have:

• The tender exercise you wish to archive or close

Step 1 – Navigate to Tender Exercises

1. From the main menu, go to Tender Exercises.
2. Locate the tender exercise you wish to archive.

Step 2 – Archive the Tender

1. Access the tender exercise from the list.
2. Click the Three-dot menu next to the title.
3. Click Archive.
4. Confirm the action when prompted.
5. The tender will be moved to the archived list and will no longer appear in your active exercises.

Step 3 – Unarchive a Tender (If Needed)

1. If you need to restore an archived tender, navigate to your archived tenders.
2. Access the tender from the list.
3.  Click the Three-dot menu next to the title.
4. The tender will be returned to your active list.

Tender Exercise Statuses

A tender exercise can have the following statuses:

• Preliminary – The tender is being set up and has not yet been published.
• Active – The tender is live and accepting responses.
• Completed – The tender has been evaluated and awarded.
• Archived – The tender has been archived and is no longer active.

Things to Note

• Archived tenders retain all data and can be viewed for audit purposes.
• Buyer Evaluators and Auditors cannot archive or unarchive tenders.
• Archiving does not delete any records.

Need Help?

If you experience any issues, please contact our helpdesk.